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Details
Posted: 30-May-26
Location: Somerville, Massachusetts
Categories:
Staff/Administrative
Internal Number: 23213
The Center for Expanding Viewpoints in Higher Education (CEVIHE) at Tufts University is a university-wide initiative based in the Office of the President. The Center is committed to renewing the university's intellectual mission by fostering a culture of engagement across ideological, religious, and cultural differences. We aim to bring innovation and excellence to teaching, research, and campus experiences. The Center exposes students to a full spectrum of ideas and prepares them for a life of open inquiry and mature citizenship.
What You'll Do
The Administrative Coordinator provides comprehensive administrative support to ensure the efficient day-to-day operations of the Center. This role supports financial processing, hiring and onboarding workflows, office management, and coordination across university units. The position requires strong organizational skills, attention to detail, and the ability to manage multiple administrative processes in a fast-paced environment.
- Provide administrative support for financial operations, including processing requisitions, invoices, reimbursements, cost transfers, and vendor payments; assist with expense tracking and documentation.
- Support hiring and onboarding processes for postdoctoral fellows, student employees, and temporary staff, including coordinating with Human Resources and ensuring completion of required documentation and workflows.
- Assist with contract coordination and administrative documentation, working with Procurement, Finance, and other central offices as needed.
- Manage office operations, including ordering supplies, maintaining equipment, submitting facilities requests, and ensuring the Center?s physical space is functional and well-maintained.
- Coordinate space reservations and scheduling for CEVIHE programs, meetings, and events, and liaise with campus partners to address facilities and logistical needs.
- Provide scheduling and calendar support for the Center?s leadership, including coordinating meetings and maintaining organized records of communications and materials.
- Assist with administrative aspects of cross-unit coordination, supporting collaborations with academic departments and central administrative offices.
- Maintain organized records and file systems for financial, personnel, and operational activities, ensuring accuracy, accessibility, and compliance with university policies.
- Provide general administrative support, including preparing documents, responding to inquiries, and assisting with operational tasks as needed to ensure continuity across programs.
- This is a 35-hour per week position. Occasional evening hours may be required to support Center activities and events.
What We're Looking For
Basic Requirements:
Knowledge and experience typically acquired by:
Knowledge and experience typically acquired by:
- High School Diploma or GED
- 3-5 years of administrative support experience, preferably in a university or similar organizational setting
- Experience supporting financial processes such as reimbursements, purchasing, or expense tracking
- Strong proficiency with Microsoft Office and general administrative systems
- Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail
- Demonstrated ability to handle confidential or sensitive information with discretion
Preferred Qualifications:
- Bachelor's Degree
- Demonstrated commitment to promoting exposure to diverse perspectives and facilitating rigorous, civil, and respectful engagement across differences on complex or contested issues
- Familiarity with university systems such as PeopleSoft, Kuali, eServe, Apptricity, or similar financial and HR platforms
- Experience supporting hiring and onboarding processes
- Strong interpersonal and communication skills, with the ability to work effectively across diverse constituencies
- Ability to adapt to evolving priorities in a dynamic environment
Pay Range
Minimum $27.30, Midpoint $32.50, Maximum $37.70
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.
About Tufts University
This is Tufts.
Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway).
Our employees light the way.
Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world.
At Tufts, the work you do matters. So do you.
Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most.
We’re all in on creating an anti-racist culture of belonging.
Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world.
An innovative university needs resourceful people who make things happen.
Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply.
See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/.
If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at oeo@tufts.edu. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/
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