New England HERC

Director, Facilities Operations

Campus Title: Director, Facilities and Operations
State Job Title: Director
Department: Facilities and Operations
Job Code: HA6000
FLSA Status: Exempt
Funding: 7115-0100
Bargaining Unit: APA
Job Type: Full-Time, Permanent
Timeframe: 52 Weeks
Shift: Monday-Friday, 8:00 am to 4:00 pm
Regular Days Off: Saturday and Sunday (Must respond to emergency calls on campus on a 24-hour basis, as necessary)
Supervision Received: Reports directly to the Associate Vice President (AVP) of Capital Planning and Facilities
Supervision Exercised: The Director of Facilities Operations will supervise University Facilities Operational departments to include but not be limited to grounds, painters, electricians, carpenters, plumbers, locksmiths, and mechanics. In the absence of other Facilities and Operations management staff, the Director of Facilities Operations may be asked to supervise other Facilities and Operations personnel on a temporary basis.

Salary: $109,000.00 to $119,000.00 (salary commensurate with education and/or experience)

General Statement of Duties:

Under general administrative direction of the AVP of Capital Planning and Facilities, this position is to provide leadership and direction; to plan, manage, and oversee the activities and operations of the Facilities & Operations department including operational planning, construction, renovation, repair, and maintenance of buildings, facilities and equipment.

The Director will coordinate with the Director of Environmental Services and other facilities staff when assigned to large renovation or repair projects. The Director will be responsible for the maintenance and repair of buildings and building systems. Duties will include scheduling of work and scheduling of staff who are assigned to routine preventive maintenance and construction projects. The Director of Facilities Operations will make recommendations on equipment purchase and care, develop and manage area budgets, and order supplies and equipment.

Duties and Responsibilities:
Duties include but not limited to:
Essential:

• Schedules work of employees.
• Monitors and adapts schedules depending on University needs.
• Supervises and evaluates employees assigned to the department.
• Monitors and is responsible for the work order system. Ensures that work orders are completed in a timely fashion reducing the number of aging work orders.
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  Develops staffing patterns.
  
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  Maintains and repairs buildings and grounds as required.
  
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  Make regular inspections of buildings, grounds, and University systems to ensure that they are safe and in good repair.
  
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  Oversees or delegates Grounds foreman to ensure campus grounds are properly maintained.
  
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  Oversees or delegates effective summer employment program for part-time and student employees to meet summer project schedule deadlines.
  
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  Oversees campus beautification program with assistance from the AVP of Capital Planning and Facilities.
  
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  Schedules and supervises Operations workers assigned to large campus maintenance and construction, as necessary.
  
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  Orders supplies and equipment necessary for departmental work. Approves or denies requests for supplies and equipment.
  
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  Maintains inventories of equipment and supplies.
  
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  Prepares reports, work orders and other documents as required.
  
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  Provides professional direction to employees as required.
  
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  Assists with the preparation of bid specifications for contracted services.
  
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  Assists with the supervision of outside contractors and construction projects as assigned.
  
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  Responds to emergency calls on campus on a 24-hour basis, as necessary.
  
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  Reviews construction specifications, plans, and contracts. Ensures that all direct reports and their staff review and comment on specifications, renovations, and construction projects.
  
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  Assists in preparation of and monitors departmental budget. Administers and oversees the operational budgets as well as develops and monitors the capital budgets.
  
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  Coordinates and works with the state building inspectors for compliance in all applicable buildings. Ensures that deficiencies are tracked and promptly corrected. Works with building inspector on CO's for each building prior to fall classes based on inspector's availability.
  
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  Provides and coordinates the resources for staff training in all safety areas. Ensures training records are kept and licenses are up to date.
  
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  Issues trench and hot works permits in accordance with Div. of Occupational Safety with the Director of Environmental Health and Safety.
  
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  Responsible for air quality testing as needed and works with staff to mitigate problems due to issues with infrastructure failures and/or emergency events, working in conjunction with the Director of Environmental Health and Safety for direction.
  
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  Coordinates fire alarm and system testing, generator testing, and all building related regulatory testing. Creates and maintains a list and schedule of all tests needed for operations and tracks dates to ensure all required tests are being budgeted and completed. Coordinates hood inspections with the Director of Environmental Health and Safety.
  

Inclement Weather Procedures:

• Oversees and manages staff on appropriate action to be taken to ensure that snow and ice removal procedures provide a safe passage for those using the University.
• Ensures roadways and walkways are properly maintained during inclement weather. Oversees, manages, or delegates snow and ice removal team and duties.
• Works closely with the Director of Facilities to help coordinate snow removal activities.

Job Requirements:
Qualifications:

• Bachelor's degree or 10-15 years' experience in facilities, trades, or construction, preferably in higher education facilities.
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  Must demonstrate working knowledge of preventative maintenance and campus utility systems, building mechanical systems, energy management, controls, HVAC, lab and safety equipment, plumbing, electrical, fire alarm, and fire protection systems.
  
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  Must have demonstrated experience of direct supervision of 20-30 staff. Supervision in a unionized environment a plus.
  
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  Experience working with various software systems such as Microsoft Office, Excel etc.
  
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  Knowledge and understanding of local, state, and federal building laws.
  
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  Knowledge and understanding of state procurement laws. Must become MCPPO certified within one year of hire.
  

Additional Information:
Salary:

Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the Department of Higher Education's webpage.

Employee Benefits:

Benefits are an important component of an employee's total compensation package.

• Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.
• Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.
• Tuition Waivers & Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.
• Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.
• Additional information regarding employee benefits is available on the University's Benefits & Wellness webpage.

Disability Accommodations

Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.

Background Check

Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.


To apply, visit http://westfield.interviewexchange.com/jobofferdetails.jsp?JOBID=181935





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