New England HERC

Temporary Production Administrative Assistant

Location: OaklandFull Time
Job ID: 54179
Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

Job Title: Production Administrative Assistant

Job #: 54179

Position Location: Riverside, CA

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview

Located in Riverside, CA, UCPath is the shared services center that manages the payroll, benefits and other human resources transactions across the entire University of California system. UCPath serves more than 230,000 employees from each UC campus and medical center as well as vendors, location administrators, providers and policymakers from the University of California Office of the President.


UCPath staff work in a variety of areas including payroll, HR administration, benefits, product management, finance, customer service, technology and training.

Position Summary

The University of California Office of the President (UCOP) has created the UCPath Initiative. UCPath is facilitating the development and implementation of a replacement system from the current Payroll Personnel System (PPS) to a new systemwide combined Human Resource Information System (HRIS) and payroll system. One outcome of the UCPath Initiative will be the creation of a systemwide Shared Service Center, called the UCPath Center. The UCPath Center will process selected payroll, benefits, academic personnel, leave management and workforce administration transactions for UC's ten campuses and five medical centers. This implementation is planned to occur over a three-year time frame, in multiple phases. Upon its completion, the UCPath Center will provide services to over 190,000 UC employees and operate with a staff of approximately 500 UC employees. The Production Administrative Assistant will work within the UCPath Center, reporting directly to the Production Director. This position handles highly confidential information and plays an important role in keeping the fast-paced Production department running smoothly, provides administrative and organizational support, and ensures administrative processes are handled. The Production Administrative Assistant serves as gatekeeper for the Production Director and will have regular interaction with Production managers and supervisors. The Production Administrative Assistant will work with a high degree of professionalism, tact and discretion to ensure a smooth flow of operations even, at times, under conditions of ambiguity and aggressive deadlines. The incumbent must also be able to demonstrate good judgment in selecting methods and techniques for obtaining solutions. The incumbent must be able to fulfill the demands of this position with a high degree of independence, accuracy, initiative, and sensitivity. This position will coordinate schedules, arrange regular and ad hoc meetings and events, and provide logistical support for the department. The Production Administrative Assistant will work closely with internal team members to coordinate and administer department resources, such as space, supplies, equipment and team time.

Key Responsibilities

• 100% Functions as the gatekeeper, understanding the requirements of the Production Director in order to prioritize issues according to urgency and subject, and to allocate time for scheduled events, travel and meetings. Responds to inquiries from locations and the public on behalf of the Production Director regarding UCPath Center operations, policies and procedures, including organizing and prioritizing executive email communications and when appropriate, responding on behalf of the Production Director. Independently investigates issues and problems; drafts and prepare responses to urgent requests. Prepares responses to urgent divisional requests on behalf of the Production Director. Resolves scheduling conflicts as they arise based on project priorities and status. Prepares, proofreads, and/or finalizes correspondence for the Production Director with a keen sense of detail and accuracy. Makes high-level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy. Manages logistics of team meetings, including determining meeting schedules, identifying appropriate attendees, locating meeting space, determining equipment requirements and arranging catering and security badges as needed. Acts as the central resource for Production Director and department. Develops tracking systems as needed. Investigates and resolves problems in accounting, travel and purchasing; makes travel arrangements, and processes reimbursements as necessary. Maintains contact information and distribution lists for various project groups and teams and location stakeholder groups. Establishes and maintains effective relationships with team members, vendors, and location administrative contacts. Compiles and organizes project materials. Composes drafts, edits and proofreads materials. Prepares and edits meeting and presentation materials and distributes to attendees. Maintains master vacation calendar. Maintains SharePoint site for Production team. Ensures that the Production team functions efficiently; proposes and implements internal procedures to maintain smooth flow of operations and efficient use of team time. Other duties as assigned.

Education:

• Bachelor's degree in related area and/or equivalent experience/training

SPECIAL CONDITIONS

This position is eligible for a hybrid/remote work arrangement within the state of California. The selected candidate must reside within the state of California, or be willing to relocate, and will be required to report to work in person in Riverside, CA on a regular schedule.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position,

Job Title: Production Administrative Assistant

Payroll Title: BLANK AST 3

Job Code: 004722

PayScale/ budgeted hourly range: $27.37/hour - $32.82/hour, Salary offers are determined based on final candidate qualifications and experience.

Full Hourly Range: $27.37/hour - $39.15/hour

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP, or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=54179&PostingSeq=1







Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-6ef3db95c0b4734796327112e98015ad

Return to Search Results