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California Institute of Technology
Pasadena, California
California Institute of Technology
Pasadena, California
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Details
Posted: 12-May-23
Location: Pasadena, California
Salary: Open
Categories:
Human Resources
Staff/Administrative
Internal Number: 4178286
Caltech
Exempt Overtime Eligible: Exempt
Benefits Eligible: Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The LIGO Staff Relations Manager provides leadership and support to multiple levels of management and employees in support of human resource related processes and initiatives. Work is performed under the general direction of the LIGO Laboratory Business Manager and Directorate, and in consultation with Caltech Human Resources, as appropriate.
Essential Job Duties
- Support and advise employees, supervisors, and managers regarding employee relations issues, including coaching supervisors and managers in managing employee performance. Independently addresses and resolves inquiries, issues, and problems of confidential nature.
- Support employees and managers with routine, day-to-day needs and inquiries by interpreting Caltech HR guidelines and procedures to ensure compliance with state and federal laws.
- Manage and lead the monthly LIGO Staffing Committee meetings. Develop special focus meeting topics as necessary and relevant to the Staffing Committee.
- Advise hiring managers with job description development and coordinate the review of new position descriptions with Compensation to confirm the appropriate job classifications and pay ranges.
- Enter all job requisitions into Taleo (Application Tracking Software) for regular staff, occasional staff, temporary staff, and student positions.
- Advise hiring managers and hiring committees during the hiring process, including coordination of interviews and ensuring all new hire paperwork is prepared and submitted to Human Resources. Participate on all hiring committees, as the LIGO human resources representative to ensure compliance with the law and LIGO's diversity and inclusion principles.
- Manage the onboarding processes, including the development and implantation of an efficient onboarding workflow. Collaborate with applicable LIGO site administrators, Caltech HR Representatives, and managers to coordinate new hire orientation and to ensure a smooth onboarding process.
- Direct and lead special projects related to HR related initiatives for Lab, including recommendation and implementation of best practices.
- Implement and manage Performance Management Software.
- Manage the Annual Salary Increase (ASI) process for LIGO, including downloading and entering data to the compensation software. In coordination with Caltech Compensation, provide managers with letters communicating salary increases for distribution to staff.
- Manage employee reclassification review process. This includes advising managers on job review forms, assembling documentation, and presenting to the LIGO Laboratory Business Manager and the LIGO Directorate for approval.
- Coordinate the completion, review, and approval of telecommuting agreements with Supervisors, Division Office, and Caltech Human Resources.
- Coordinate with Caltech International Scholars Services on any requests related to forms and visas.
- Coordinate employee and management training programs with Caltech Human Resources
- Manage the tracking of LIGO personnel statistics in partnership with the Caltech HR, providing direction on the information needed by LIGO regarding turnover, applicants, new hires, transfers, promotions and terminations, so that the appropriate reports can be created.
- Develop training for managers and assist during orientation period. The latter includes monitoring progress of probation completion and interfacing with Human Resources and managers regarding any staff actions necessary during the probationary period.
- Assist managers with employee professional development plans and succession planning. Member of LIGO Succession Planning Committee providing guidance on formal professional development plans and consulting with the committee on strategic initiatives.
- Chair the LIGO Inclusion, Diversity, Equity, and Access (IDEA) Committee and lead initiatives related to diversity and inclusion within the Lab.
- Set strategic goals, report to the Staffing Committee, and present on these topics to the National Science Foundation (NSF), and other stakeholders as requested.
- Develop and implement new and innovative initiatives to help reach the Lab's IDEA goals, securing buy-in from Lab management and identifying and developing external partners.
- Identify and attend recruiting events to foster relationships and with the intent of increasing a diverse applicant pool.
- Develop regular training programs for the Lab that are in alignment with the goals of the LIGO IDEA Committee.
- Prepare and present material based on IDEA programs and initiatives to partner organizations, both within Caltech and the LIGO Scientific Collaboration and to outside partners.
- Where possible, streamline or develop new processes to increase efficiency for staff relations/HR tasks.
- Develop and maintain assigned LIGO SharePoint pages.
- Other duties as assigned.
Basic Qualifications
- Minimum of 5+ years of proven human resources related experience.
- PHR/SPHR certification.
- Bachelor's degree or equivalent experience in Human Resources or related field.
- Comprehensive knowledge of HR best practices, employment-related regulation, and compliance laws.
- Thorough knowledge in use of MS Office Products (Word, Excel, PowerPoint, Visio and SharePoint).
- Excellent time management skills and ability to multi-task and prioritize work.
- Exceptional verbal and written communication skills.
- Sound judgment, problem-solving, interpersonal, negotiation, de-escalation and conflict resolution skills.
Preferred Qualifications
- Ability to travel to Caltech and the LIGO Livingston, Louisiana Observatory once per quarter (once travel restrictions are lifted).
- Proven Human Resources experience of 8+ years.
- Excellent presentation skills to various levels of management and external stakeholders.
Required Documents
- Resume
To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.
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