Boston, Massachusetts
Boston, Massachusetts
Cambridge, Massachusetts
Boston, Massachusetts
Cambridge, Massachusetts
Posted: 20-Nov-23
Location: Chicago, Illinois
Type: Full-time
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Internal Number: 1021978
The Office of the Vice Chancellor for Research is seeking an experienced Sponsored Projects Specialist to join our growing team. This position performs professional level duties related to the review and approval of awards/agreements received in support of sponsored program activities for the Chicago, Peoria, and Rockford campuses of the University of Illinois. Serve as a liaison between the university and agency on award and contract-related financial and administrative issues.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition, all full-time benefits eligible positions include a comprehensive benefits package which include Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents.
Duties & Responsibilities:
Awards and Agreements Review/Administration
- Review agreements (including adherence to applicable University, State, Federal and Sponsor guidelines and requirements).
- Interpret, negotiate, and recommend acceptance of awards/agreements on behalf of the Board of Trustees of the University of Illinois.
- Evaluate and interpret award documents for the appropriate set-up in establishing sponsored project account. Route fully executed Awards/Agreements to the Office of Sponsored Projects – Post Award to ensure proper account set up.
- Guide and support investigators and staff in reviewing terms and conditions from various sponsors including federal and non-profit funding agencies.
- Route awards/agreements to the appropriate University official/faculty/academic unit staff to ensure necessary compliance approvals are obtained and the Awards/Agreements are executed on a timely basis.
- Provide faculty and academic unit staff information concerning the status of Awards/Agreements throughout the negotiation and approval process. Provide notification when the necessary approvals are obtained.
Policies and Procedures Development/Implementation
- Implement policies and standard operating procedures to ensure compliance with sponsor rules and regulations.
- Assist in the development and implementation of policies relating to Electronic Research Administration (ERA).
- Advise faculty and academic unit staff on sponsor polices and procedure and the rules and regulations of the University, including changes thereto, policies and procedures as they apply to Awards/Agreements.
Training/Workshops/Seminars
- Participate in and/or develop training, workshops and seminars on issues related to sponsored project administration.
- Assist in preparation of educational materials and communications related to research administration and sponsored project activity. Work with department leadership to provide updated information on the OVCR website related to sponsored program and electronic research administration policies and procedures.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
- Bachelor's degree required.
- One to three years’ experience in sponsored program administration, preferably at an institution of higher education and in central or department administration office, office of sponsored programs, office of research administration, university or medical center setting, or federal grant-making agency.
- Knowledge of the federal regulations and guidelines that govern the conduct of research such as Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal Awards (2 CFR Part 2OO), FAR and DFAR clauses and Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR). Basic understanding of fund accounting principles.
Preferred Qualifications
- Master’s degree/JD preferred.
- Certification as active Certified Research Administrator (CRA) or comparable certificate preferred.
- Strong computer knowledge of basic information systems (Word, Excel, Adobe, and other database applications) and web applications. Fluency in Kuali Coeus research administration applications preferred.
- Demonstrated excellent communication (written and verbal), interpersonal and problem-solving skills. Ability to lead, participate in and constructively contribute to a team environment. Demonstrated success in working collaboratively with interdisciplinary teams of external /sponsor and internal individuals.
APPLICATION: To ensure fullest consideration, application materials must be received by December 16, 2023. Start date is as soon as possible after the close of the search. Salary is commensurate with experience and education. All candidates must create a candidate profile through http://jobs.uic.edu and upload a cover letter, resume, and contact information for three references by the close date.
Candidates must apply at the following link:
As an EOE/AA employer, the University of Illinois encourages applications from individuals regardless of an applicant’s race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status.
Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit: https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899
