New England HERC

Department: Kellogg Strategy & Academics
Salary/Grade: EXS/5

Are you looking to continue to grow your career at a leading academic institution?  Join Kellogg’s Strategy and Academics (S&A) Team as our Business Coordinator.

Part of a four-person team, you will work across over 20 centers and programs to support their finance and business operations.  Kellogg’s centers and programs (“centers”) are an important component of the school’s research and teaching mission.  The foci of the centers range from research, instruction, executive education, or some combination thereof, and many support programming and outreach activities related to their core objective.  This job will support the mission of our centers and is great for someone who is a team player but can work independently.

The ideal candidate is comfortable managing budgets and processing financial transactions; recommending processes for administrative excellence; coordinating talent management and onboarding of new staff; and supporting faculty and staff as needed. They will demonstrate solid written and verbal communication skills, facility with technology and spreadsheets, and a commitment to service excellence.

Job Summary:

The Business Coordinator administers operational, financial, & business functions in support of the area/unit's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost.  Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations.  May represent business area on internal &/or external administrative affairs by exchanging information

Specific Responsibilities:

Areas of Responsibility:

• Coordination & administration of at least 4 of the following:
  • Budget & Financial       
  • Communications & Outreach 
  • Facilities & Safety                  
  • Faculty Support                     
  • Human Resources
  • IT Services
  • Strategic Planning
  • Student Support

Work Complexity:

• Uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

Budget & Financial:

• Supports budget management and prepares Cognos reports including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
• Directly responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
• Ensures prompt payment of invoices, researching errors/delayed transactions.
• Monitors open encumbrances & deficit chart strings.
• Level I NU Financials approver.
• Level II NU Financials approver.
• Reviews & reconciles actual expenses to budget per NU Audit guidelines.
• Approves funds reallocation within budget as necessary & appropriate.

Facilities & Safety:

• Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
• Maintains key database & security.
• Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase.
• Coordinates set up of furniture, data & phone lines.
• Brings requests for building & space improvements to attention of management.

Faculty Support:

• Maintains the center and program supply room and places faculty supply orders, as needed.
• Supports onboarding of new faculty, post-docs, and staff in centers and programs, including NU Financials access and training, printing, IT, Facilities, and other partner contacts.
• Works to build relationships, transfer financial knowledge, &/or advise on financial  policies & procedures.

IT Services:

• Acts as liaison to IT to ensure technology systems are properly installed & maintained.
• Appropriates necessary hardware, software & network infrastructure services from central or internal IT.
• Issues work order requests for maintenance, repairs & upgrades.

Regulatory Compliance:

• Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
• Develops innovative methods to assist faculty & staff with adherence to compliance programs.

Strategic Planning:

• Administers & maintains existing strategic operation plans.
• Recommends changes & improvements to administrative operations to ensure most effective & efficient use of revenue streams for faculty & staff recruitment, program development, research expansions, space planning, etc.

Miscellaneous

• Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
• 1 year administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
  

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About Northwestern University

Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.

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