Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
FINANCIAL AND OPERATIONS ADMINISTRATOR , Solve , to provide operational/finance and schedule management support to the executive director (ED) and associate director of finance; assist with overall administration, including accounting, finance, reporting, and budget management; and manage multiple competing priorities in collaboration with Solve and MIT colleagues. Responsibilities include gathering, analyzing, and interpreting financial data; evaluating and optimizing financial controls and procedures; advising staff regarding financial activities and supporting the coordination of streamlining processes; managing the accounts receivable process; overseeing various Solve accounts with the timely payment of invoices, initial set-up, PO change requests, collecting and filing vendor and contractor work and close-outs; keeping records of invoices and reviewing and processing reimbursements; performing fiscal budget preparation and advising on budget discrepancies; identifying financial liabilities and adhering to compliance guidelines; resolving account discrepancies and performing account reconciliations; preparing financial reports; authorizing expenditures; and assisting with improving financial controls. Will also manage office operations, including new employee onboarding, office supply requests, and other projects; handle scheduling and calendar management, email management, and travel coordination for the ED; prepare for and schedule internal meetings, including presentation decks and meeting set-up; and coordinate and track contacts in Salesforce.
Job Requirements REQUIRED : bachelor's degree in accounting, finance, or similar field; at least three years' financial administration or similar experience; advanced-level proficiency with accounting software (e.g., SAP, Oracle); in-depth knowledge of financial controls and accounting standards; experience with financial reporting; meticulous attention to detail; excellent organizational, time-management, collaboration, and communication skills; proficiency with Microsoft Office; and ability to work as part of a team, including willingness to take on additional responsibility to ensure team success. Job #19422-7
Internal Number: 19422
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature