At BCH, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Network Development and Strategic Partnerships team and discover how your talents can change lives.
The Executive Assistant, VP will be responsible for:
Organizing and overseeing administrative support services for department.
Monitors and maintains department record keeping systems, including highly sensitive and/or critical administrative and financial data.
Monitoring and reconciling budget reports and department expenses, researching and resolving errors or discrepancies. Organizes and prepares information required for preparation of annual budget and other complex reports and documents for administrative, financial, clinical and/or research purposes.
Organizing and maintaining daily administrative operations of department. Monitors employee review dates, terminations and other personnel actions and initiates required forms. Initiates, routes and tracks purchase orders, payment requisitions and physician reappointment forms.
Planing, preparing and organizing requirements for seminars, conferences and other events.
Scheduling appointments and meetings and maintains supervisor's calendar. Reserves meeting locations, orders supplies and prepares agenda. Prepares travel arrangements, including airline reservations and hotel accommodations.
Monitoring and maintaining department supply inventory and computer equipment. Evaluates and recommends purchase of equipment and non-routine supplies. Serves as liaison to support service departments to request and coordinate provision of needed services.
Leading and supervising work of designated support personnel. Plans, prioritizes and delegates work assignments and monitors performance, providing feedback and guidance as needed. Trains and orients new personnel and communicates changes in policies and procedures. Participates in selection, evaluation and discipline of subordinate staff as appropriate.
Transcribing and typing from recorded dictation or rough draft correspondence, reports, manuscripts, charts for clinical, administrative or research purposes, including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity. Supports the creation of effective PowerPoint presentations.
Supporting the Visiting Specialists Rounds (VSR) program by scheduling and managing VSR events, influencing VSR participants to complete program evaluations, and monitoring the evaluation data to measure the scope and effectiveness of the VSR program.
To qualify, you must have:
Work requires the level of knowledge typically acquired through completion of two years of occupationally-specific education or an Associate's degree in business or a closely related field and three to four years of experience.
Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
BCH offers competitive compensation and unmatched benefits.
BCH is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 3016341
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.