At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced.in major medical breakthroughs and small acts of kindness, and in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Pathology team and discover how your talents can change lives.
This unique position supports the Children's Hospital Pathology Foundation, Pathology Senior Administration and the Executive Director. The ideal candidate should possess proficiency in MS Office (Excel, Word, Outlook), calendar management, expense report management, conference/meeting planning, and event planning. A familiarization with Epic, Peoplesoft, Great Plains accounting software, invoice generation/follow-up, and medical billing/coding is a plus but not mandatory.
This Pathology Foundation Administrative Associate III will be responsible for:
Planing, organizing and providing secretarial and administrative support using independent judgment and discretion in planning, prioritizing and organizing work.
Assisting with special projects and preparation of complex reports and documents. Collecting and compiling information from diverse sources, performing calculations, creating charts, graphs and spreadsheets and performing other related duties as requested.
Transcribing and typing correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized terminology.
Answering, screening and routing telephone calls and greeting and directing visitors and staff. Providing routine and/or standardized information within scope of knowledge and authority. Receiving, screening and drafting responses to correspondence.
Scheduling appointments and meetings and maintaining personal calendars for physician/supervisor(s). Reserving meeting locations, ordering supplies and equipment and preparing meeting agenda and other materials. Preparing travel arrangements as necessary.
Maintaining departmental files, records and databases. Entering information from source documents into computer databases and/or spreadsheets, compiling, printing and distributing periodic reports, mailing labels and other information as needed.
Preparing, routing, and tracking routine administrative forms and documents. Routing materials for required authorizations and monitoring receipt by final destination. Communicating with other hospital departments to resolve delays and errors.
Serves as a resource on departmental policies and procedures and provides assistance in resolving administrative problems and issues. Trains and orients new personnel.
To qualify, you must have:
A high school level of educational development and 6 months in a similar position AS/BS desired.
In-depth knowledge and understanding of hospital programs, policies, procedures and information.
Ability to be highly organized, capable of attention to details, and have excellent verbal and written communication skills, and be proficient with MS Office.
Ability to assist in overseeing the daily activities of staff to help plan, prioritize and delegate work.
BCH offers competitive compensation and unmatched benefits.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 3040180
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.