Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
SENIOR ADMINISTRATIVE ASSISTANT , McGovern Institute for Brain Research(MIBR), to perform complex and diverse administrative duties for Institute Professor Ann Graybiel (PI) and her research laboratory. Responsibilities include providing high-level administrative assistance to support PI's involvement in complex and multifaceted initiatives; managing complex scheduling and travel itineraries; supporting transactional needs; processing and tracking accounting documents (e.g., requisitions, purchase orders, journal vouchers, travel reports, requests for payment); facilitating the scheduling of meetings and interviews; assisting with the preparation of educational, grant, and lab protocol documentation; monitoring PI's e-mail; typing and proofreading correspondence; handling confidential information; making meeting arrangements; managing PI's calendar; helping organize research meetings with visitors and colleagues, including arranging catering; working with headquarters' staff on all personnel transactions; distributing mail; overseeing and ordering office supplies/equipment; and performing additional duties which is often nonroutine in nature.
REQUIRED : at least five years' relevant experience providing complex administrative or executive assistant support; excellent interpersonal, communication, customer service, organizational, and time management skills; close attention to detail; flexibility in responding to varying office needs and communication styles; ability to exercise good judgment, take initiative, manage multiple tasks simultaneously in a timely manner, and work both independently and as part of a team; discretion, diplomacy, and tact with confidential information; and a record of consistent and punctual work attendance. Must be proactive in learning MIT administrative tools and systems for purchases, travel, and reimbursements. Bachelor's degree preferred; as is advanced-level computer skills, including proficiency with Google Docs, Google Calendar, Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and web publishing. Job #18201-6
This is a one-year appointment with the possibility of renewal.
Internal Number: 18201
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