Located in Boston?s historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women?s undergraduate program and graduate programs open to all. You?re joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You?ll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace.Simmons University is committed to inclusive excellence in all aspects of an individual?s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices?at all levels, for all positions?ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.Job SummarySimmons University is looking for an Operations Specialist to join the IfIll College of Arts, Media and Humanities (?College?). Reporting to the Director of Operations, the Operations Specialist will be responsible for the management and optimization of operational functions within the College?s academic units. From data and budget management, to overseeing faculty employment, to reviewing workload processes and procedures, to course scheduling, as well as to managing reporting functions for the Office of the Dean, the Operations Specialist will play a critical role in supporting Department Chairs and Program Directors of the College.The ideal candidate thrives in a high-profile, fast-paced, and dynamic environment. For more information about the Gwen Ifill College of Media, Arts, and Humanities please refer to our website.Responsibilities:Data Management Develop and implement data management best practices for the Department Chairs/Program Directors within the College;Oversee faculty status, workload, and scheduling;Manage database of adjunct teaching information (deployment, utilization, evaluations);Manage and report on enrollment statistics on majors, minors, and other key program activities and initiatives;Deliver annual and/or semester based reports assisting and informing Department Chairs/Programs for regular analysis and ensuring data integrity;Manage course evaluation and appropriate assessment recommendations;Budget ManagementDevelop, manage to, and monitor department(s) budget responsibilities;Assist with budget planning and submission process;Oversee timely invoice and expense management in collaboration with University?s accounting department;Oversee budgeting for student worker program;Operations ManagementWork collaboratively and Liaison with the Offices of the Registrar, Institutional Research and Human Resources;Support faculty searches; submit job postings, managing applicant files and materials ;Support faculty review processes; manage dossier submission and review stages;Support course scheduling;Manage faculty appointment letters and records;Manage vendor contracts on an as needed basis;QualificationsBachelor?s degree or equivalent work experience required;Minimum of 3 years of professional work experience, preferably in an operations function;Prior experience in higher education academic administration preferred;Exceptional planning and organizational skills, and proven experience taking initiative and having ownership of projects;Excellent working knowledge of MS Excel (specifically, advanced formulas, pivot tables and charts);Excellent communication, analytical thinking, and problem solving abilities;Proven ability to perform duties with a high level of professionalism, flexibility; discretion, judgment, diplomacy and tact;Ability to multi-task, adapt to changing priorities, and meet deadlines;Experience with budgetary responsibilities a plus;Knowledge of Tableau, Adobe Suite, Workday and/or other data management software;Ability to work well with culturally diverse populations within an organization.Required Application Materials:ResumeCover LetterSalary GradeS08Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).Simmons University is committed to inclusive excellence in all aspects of an individual?s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices?at all levels, for all positions?ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
Internal Number: 7762
The five educational institutions that make up Colleges of the Fenway view diversity as a key component in the growth of our students' educational experience as well as our ongoing journey as professionals charged with maintaining the world class status of our institutions. By drawing from a wide cultural palette, we ensure that we have access to the full range of talent available. Through our respect for the vast array of backgrounds we create an environment that will help that talent grow. It is within an environment of respect that we are able to build and work toward our goals. Our goal is to create an atmosphere that values mutual respect. All Colleges of the Fenway members have policies and practices designed to safeguard our healthy environment as well as provide the support and access needed to do so. The Colleges of the Fenway are located in the heart of Boston?s academic, scientific and cultural communities and is within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and world renowned medical institutions. Jobs at Emmanuel College: http://emmanuel.edu/About_Emmanuel/Employment.htmlJobs at Massachusetts College of Art and Desig...n: http://www.massart.edu/About_MassArt/Careers.htmlJobs at Massachusetts College of Pharmacy and Health Sciences: http://www.mcphs.edu/about-mcphs/careers-at-mcphsJobs at Simmons College: http://simmons.edu/overview/about/jobs/Jobs at Wentworth Institute of Technology: https://jobs.wit.edu/