The Event Coordinator is responsible for serving as the day-of event coordinator for all external events at the Media Arts Center.  In this role, the Event Coordinator oversees as aspects of externally-funded events, including ensuring that event set-ups and technical tests are completed, recording event employee hours, answering questions from clients, trouble-shooting problems, ensuring events begin and end according to contract stipulations, and enforcing Roxbury Community College rules and regulations.  The event coordinator is also responsible for completing post-event reports and accurately relaying time-overages and other accommodations to the Business Office for invoicing.  The event coordinator may be asked to oversee events at other RCC Buildings on an as-needed basis.

Supervision Received: Reports to the College Events Manager
 

Essential Functions:

Event Operations

• Reviews event operational requirements (provided by Events Manager) prior to events
• Greets clients, answers questions and concerns
• Serves as liaison between client, technical support staff (lighting and sound technicians) and security
• Directly addresses client concerns, elevates those concerns, when necessary
• Confirms start time and end time for event support staff
• Carefully tracks times of client use against contracted times?when necessary, relays details on overage charges to clients and sends overage times and other unexpected billables to Business Office
• Prior to leaving event:

1. completes comprehensive event report for College Events Manager
2. ensures building is empty/clear of client belongings

Other responsibilities:

• Serves as the primary RCC staff member for Media Arts Center events ? accurately relays information on RCC policies & procedures, ensuring that the College is well and accurately represented

The event coordinator may also be tasked with setting-up and breaking down RCC resource tables for community events at the Media Arts Center, providing photos/content from select events for digital marketing, and other duties as assigned.

• Associates Degree
• 1-3 years event supervision experience
• Exceptional customer service skills
• Exceptional organizational and time management skills
• Proficiency with Microsoft Office
• Successful CORI and SORI background check
• The ability to lift 25 pounds, walk up and down stairs, and move tables/chairs
• Event experience at a theater, performance space or multi-use higher education facility preferred

This is part-time position, with varying hours based on event bookings.

To be considered for this position, application should submit a resume and cover letter.