Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
SENIOR ADMINISTRATIVE ASSISTANT , Computer Science and Artificial Intelligence Laboratory (CSAIL) , to provide comprehensive administrative support for principal investigators and their respective academic and research programs. Will play an active role in the life of the assigned research group, performing responsibilities that include responding to inquiries; identifying improvements and proposing changes to current practices; supporting academic courses, e.g., preparing/proofreading course materials, room scheduling, technical and A/V needs, etc.; coordinating travel logistics and reimbursements; calendar management; proofreading, editing, and preparing a variety of documents; planning, scheduling, and handling meeting/seminar/workshop/event logistics; maintaining office supplies/equipment; monitoring fiscal statements, reconciling accounts, and budgeting for purchases and meeting expenses; monitoring grant expenditures for compliance; collaborating on submission of sponsor-required reports; collaborating on assigning research assistants and student/visitor/affiliate appointments; tracking space assignments; maintaining web pages; serving as backup support; and performing other routine and ad hoc duties as needed.
Job Requirements REQUIRED : five years' work experience, preferably as a senior-level executive assistant; experience with high volume scheduling in a dynamic, fast-paced, and challenging work environment; excellent organizational, time-management, project management, problem-solving, customer service, interpersonal, writing, and communication skills; ability to multitask, function as a team member and individual contributor, and interact effectively with people across all levels; good judgment, tact, and discretion with sensitive/confidential information; self-motivation and proactive approach to accomplishing tasks; advanced-level computer skills, including experience with iCal, Microsoft Outlook, Word, Excel, PowerPoint, and SAPweb; expertise using the Internet and on-line tools such as Google Calendar, Google Docs, Dropbox, Paperless Post, etc.; attention to detail; familiarity with event planning; and ability to transport material/equipment weighing up to twenty-five pounds. Bachelor's degree and experience in an educational environment preferred. Job #17948-6
Must be able to work extended hours and some weekends during peak periods.
Internal Number: 17948
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