Works closely with the administrative leadership to coordinate the day-to-day operations of the Reischauer Institute of Japanese Studies. Primary responsibility includes support to the faculty director, event coordination, and frontline office duties. Faculty support includes handling calendar and correspondence, making travel/lodging arrangements, and processing financial transactions. Assistance will also entail preparing translations and materials/research reports for meetings.
Event coordination includes planning, executing, and publicizing Institute events, including its weekly lecture series, various workshops, symposia, study group gatherings, film screenings, gallery shows, and other special events. Duties involve scheduling post-event receptions and related gatherings, coordinating guest lists and catering. Responsible for communication and publicizing events via email, web, or other social media channels. Frontline responsibilities involve welcoming visitors, responding to general inquiries, and supporting administrative projects. Performs other duties as required. Occasional overtime required.
All formal offers will be made by FAS HR.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
3+ years of administrative experience. Education may count towards experience.
Bachelor's degree with a concentration in East Asian Studies or Japanese Studies strongly preferred. Excellent writing, organizational, and communication skills are essential. Prior event management experience or experience working in a busy office environment a plus. Applicant must be familiar with computers, desktop publishing and presentation programs across platforms. Ability to coordinate multiple tasks while meeting deadlines an asset. Ideal candidate would have cross-cultural experiences and/or experiences working/studying abroad. Knowledge of Japan and Japanese very strongly preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48998BR
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