Our employees make a difference every day by providing world-class healthcare.
An exceptional health system needs to engage top talent to achieve its mission of providing world-class healthcare. That requires a world-class Human Resources function, and that's what we're delivering. Join us and make a difference every single day in service of this extraordinary work - excellence and innovation in patient care, research, and community service. We're improving our technology, energizing our climate, facilitating change, and enabling talent. The healthcare industry has never been more rewarding, and Cedars-Sinai Human Resources is pursuing extraordinary service and support for a dedicated workforce inspired by providing the best patient care, engaged in their work, and deft in their ability to adapt to the ever-changing environment.
Are you ready to make a difference?
Under general supervision of HR Compliance and Labor Relations (HRC/LR) management, coordinates administrative and business processes and procedures for HRC/LR. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Create and maintain HR Compliance files, including but not limited to Affirmative Action, Wage & Hour, Litigation, Labor Relations and other special project work. Develop and apply knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars-Sinai Health System. Coordinates and administers human resource and payroll functions and participates in budget review and financial processes.
Follows, establishes, documents and coordinates and/or executes administrative and office management processes/systems and provides administrative support to HRC/LR management and staff to ensure efficient office operations, well-maintained electronic and paper files and overall good order.. Responsible for HRC/LR department manual.
General processes include: Departmental file organization and maintenance Mail distribution Special mail services (e.g. messenger, courier, overnight) Supply inventory monitoring and ordering Facilities requests (e.g. air/heat issues, lighting) Equipment maintenance and ordering requests Staff expense reimbursement requests Tracking budget expenditures Printing requests (e.g. business cards, training manuals) Compliance poster location log Leverage knowledge of administrative practice, policies and procedures and the ability to independently problem-solve and perform duties and responsibilities. Review, revise, and maintain and update HR Compliance administrative manual. Screens calls, inquiries and requests; exercises judgement when prioritizing calls and appointments; routes inquiries to other levels of the organization as appropriate.
Maintains the Executive Director's calendar, schedules appointments and meetings, makes travel arrangements. Arranges meetings hosted by the Executive Director, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided.
May assist other HRC managers/staff with meeting arrangements.
Assists Executive Director with budgeting and tracking process. Includes review of budget/financial reports and data, identification of variances or discrepancies and entry of data. Notifies Executive Director of issues cited.
Proficiently type correspondence, memoranda, legal, procedure manuals, policy statements, and other documents. Skillfully draft, proofread and edit documents, including but not limited to emails memos, letters, reports, meeting summaries, announcements and logs. Proactively manages, coordinates and administers all human resources and payroll functions for the department - Staff Development Advisory Network (SDAN) Representative, Safety Representative and Kronos editor. Attends scheduled SDAN, Safety Kronos and other relevant meetings/training Monitors and provides ample notice to staff of mandatory training and other requirements Update staff skills in HRIS system Serves as HRC/LR HealthStream contact Maintains department HR records as required for survey purposes Monitors staff Kronos, identify gaps/questions, obtain signed PRAs and edit time records Maintains HRC/LR Safety manual Pre-employment and onboarding preparation Termination Checklist Provide administrative and project support as needed to all HRC/LR disciplines; Compliance, EEO/AA, Labor Relations and Litigation.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.