About Northeastern: Founded in 1898, Northeastern is a global research university and a world leader in experiential learning. The same commitment to connecting with the world drives our use-inspired research enterprise. The university offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools. Our campuses in Charlotte, N.C., San Francisco, Seattle, and Toronto are regional platforms for undergraduate and graduate learning and collaborative research. Northeastern pursues advanced research in security and materials at the Innovation Campus in Burlington, Massachusetts, and in coastal sustainability at the Marine Science Center in Nahant, Massachusetts.
About the Opportunity: The Northeastern community has a tradition of giving back, and each day, we witness the impact of our community's remarkable generosity. Our students are pursuing co-ops in all corners of the globe, growing their cultural fluency and preparing to thrive in the world. Our faculty are delivering leading-edge scholarship, teaching and mentoring tomorrow's leaders. And our researchers are pioneering new lines of inquiry, accelerating discovery in emerging fields. Northeastern University Advancement and the University Events team play an integral role in engaging the Northeastern community to create a stronger, more sustainable, and bright future.
The Assistant Director (AD), University Events reports to the Director of University Events. Working in collaboration with the other members of the Office of University Events, the Assistant Director plans and coordinates event services necessary for the successful production of events for the Office of University Advancement, the Office of the President, and other offices throughout the university as needed. The AD independently manages the planning and logistics of each assigned special event. Supporting actions include, but are not limited to; identifying and securing event space; identifying, negotiating with, and hiring service providers (i.e. A/V equipment, linens, lighting); working with caterers and other food and beverage providers to seek bids and develop appropriate menus and service plans; coordinating programming elements; maintaining guest lists; managing event mailings and communications; interfacing with attendees; and tracking information pertaining to each event. The Assistant Director will use their best judgment to establish, monitor, and revise event goals, budgets, and timelines. The AD is responsible for ensuring that the multitude of details and mechanics required to execute high-quality special events are flawlessly orchestrated from start to finish.
The Assistant Director will be the University Events office's primary contact with the President's office and the President's residence. The AD will be well versed in and track protocols, procedures and inventory for events at the residence. In addition, the AD serves as part of a team that provides general support as needed for other University events.
The Assistant Director must demonstrate the ability to work in a fast-paced environment and possess high levels of customer service and professionalism, particularly in stressful situations. They must be available for evening/weekend hours and able to travel as needed.
Qualifications: Bachelor's degree and at least 4-6 years of event coordination or event management experience required, preferably in higher education. Experience with food and beverage and fine dining service preferred. Experience in fundraising a plus. Superior guest relations skills. Strong organizational and communication skills, both verbal and written, are critical. Must be extremely detail-oriented, able to work independently, and prioritize work to meet expectations and deadlines. Must have demonstrated an ability to multitask. Strong project management and budget management skills are preferred. Must demonstrate the ability to work in a fast-paced environment and possess high levels of customer service and professionalism, particularly in stressful situations. Must be available for evening/weekend hours and able to travel as needed.
Salary Grade: 11
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.