OFFICIAL TITLE: Accountant I, Grade 15 (Accounts Payable)
SUPERVISION RECEIVED : Director of Procurement and Accounts Payable
SUPERVISION EXERCISED: May supervise student employees
General Statement of Duties: This position is responsible for the timely processing and payment of invoices in accordance with State and University policies and procedures. The Accountant I will demonstrate knowledge of the principles and practices of accounting including payment terms and discounts. The Accountant I will review and analyze invoices, travel requisitions and procurement cards. The Accountant I will obtain appropriate approvals and ensure proper coding of expenses before processing for payment. This position also involves investigating discrepancies as well as maintaining accurate records. This position requires the use of initiative and independent judgment in a fast paced environment.
Responsibilities: (E) = Essential Function
1. (E) Confers with agency personnel, outside agencies and vendors by telephone, in writing or in person to resolve accounts payable discrepancies. 2. Reviews agency accounting procedures to ensure conformance with established reporting requirements, etc. 3. Provides technical assistance to employees, clients, state agencies, legislators, municipal, district, and/or county officials and the general public to ensure compliance with agency laws, rules, and regulations. 4. (E) Performs duties such as reviewing, entering and paying invoices; attending staff meetings and training sessions; responding to inquiries regarding assigned agency functions; assisting with year-end closing. 5. (E) Advises departments and vendors on invoice payment status. 6. (E) Processes and maintains MMARS records including entry and payment processing. 7. (E) Enters a high volume of data. 8. (E) Answers vendor inquires and resolving invoice discrepancies. 9. Opens, reviews and sorts mail. 10. Scans and indexes to Perceptive Content or other relevant software program. 11. (E) Scans and emails invoices to departments for payment approvals. 12. (E) Pulls, matches and pays approved invoices in a timely manner, taking advantage of prompt-pay discounts whenever possible. Mails checks when appropriate. 13. (E) Sorts and organizes large volumes of paperwork. 14. Processes payments for Travel, Grants and other misc. items. 15. (E) Processes Procurement Card and Gas statements for payment, ensuring proper expense coding. 16. Trains and monitors work study students and interns when needed. 17. (E) Sets up and pays recurring invoices. 18. (E) Tracks and reconciles travel advances. 19. (E) Researches outstanding checks, voids vouchers and reissues checks when appropriate. 20. (E) Researches and reports on abandoned property. 21. (E) Researches, requests and processes vendor check refunds. 22. Participates in professional development activities, webinars, conferences and meetings. 23. Performs other duties as assigned within the Accountant classification. a. Classifications specifications are available at http://www.mass.edu/foradmin/humanresources/classspecshrd.asp
1. Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.
Substitutions: I. An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience. * II. Successfully completed education in accounting or in business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above high school level for six (6) months of the required (A) experience. *
*Education toward such degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitution will be permitted for the required (B) experience.
2. Knowledge of the principles and practices of accounting, including terminology. 3. Knowledge of the methods of general report writing. 4. Ability to analyze and determine the applicability of accounting data, to draw conclusions, and to make appropriate recommendations. 5. Ability to read and interpret documents such as financial reports, accounts and ledgers. 6. Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities. 7. Ability to perform mathematical calculations using formulas to solve accounting problems. 8. Ability to follow oral and written instructions. 9. Ability to gather information by examining records and documents and through questioning individuals. 10. Ability to maintain accurate records. 11. Ability to prepare general and financial reports. 12. Ability to write concisely, express thoughts clearly and develop ideas in logical sequence. 13. Ability to communicate effectively in written and oral expression. 14. Ability to exercise sound judgment. 15. Ability to exercise discretion in handling confidential information. 16. Ability to deal tactfully with others. 17. Ability to establish and maintain harmonious working relationships with others. 18. Ability to work independently. 19. Ability to work in a team setting.
1. Knowledge of Datatel/Colleague. 2. Knowledge of Perceptive Content. 3. Knowledge of MMARS. 4. Three (3) years Accounts Payable experience in a fast-paced environment. 5. Experience with resolving invoice discrepancies. 6. Bachelor's Degree in Business Administration, Business Management or other related field.
Position Number: 00120873
Salary: $1,707.31 (Bi-Weekly)
Shift: Monday-Friday 8:45am - 5:00pm
Days off: Saturday-Sunday
Worcester State University is an Affirmative Action/Equal Opportunity Employer, which seeks to reflect the diversity of its community.
This is a non-exempt, full-time, benefited position that is governed by the AFSCME Collective Bargaining Agreement.
All applicants will apply online through Interview Exchange. Necessary documents for submission include a cover letter, resume and a list of 3 references. Documents which cannot be uploaded to one's e-applicant account can be sent by email to HR@worcester.edu, fax to 508.929.8163, or by mail to the following address:
Human Resources Worcester State University 486 Chandler Street Worcester, MA 01602-2597
Successful applicants will be required to submit to a post offer, as well as a nationwide background check prior to beginning employment.
Internal Number: 115089
About Worcester State University
WORCESTER STATE UNIVERSITY is a vibrant public university located in the residential west side of Worcester, Massachusetts, the second largest city in New England and home to 38,000 college students at more than a dozen colleges and universities. Situated on a compact 58-acre campus, the University offers 50 undergraduate and graduate academic programs to more than 6,400 students annually. The Princeton Review ranks us as one of the 75 "Best Value" public colleges in the country, as well as a "Best in the Northeast" college.