The Administrative Assistant provides administrative support for the Department of Pharmacy Practice, and is responsible for a broad scope of administrative support activities, which may include any of the following, as well as related tasks:Responsibilities: Serve as the first point of contact for the department; greet visitors and callers; triage incoming calls and inquiries Manage the calendars of a dean and faculty or a department head and staff Develop and maintain Excel spreadsheets Manage databases; enter data; produce reports and charts Develop Powerpoint slides and presentations Prepare typed reports, memoranda and meeting minutes Record notes at departmental meetings Arrange and coordinate room, catering, parking requests, and other provisions for departmental meetings, events and ceremonies Supervise student workers Maintain department files and records; scan, fax and photocopy documents Assist in the preparation of exams and related course materials (e.g., course packs, syllabi, course evaluations) Assist in the distribution of teaching and administrative materials to faculty Assist in the preparation of interim reports and self-studies for accreditation Prepare and maintain files required by accrediting agencies; collect data to meet program accreditation-approved assessment plans; distribute surveys to employees and graduates. Process Scantron forms of test, student course/lab and faculty/adjunct evaluations. Prepare itineraries and assist with coordination of faculty/staff candidate interviews. Make business travel arrangements for faculty or staff Manage inventory of department supplies; generate and track purchase orders Process invoices for payment; track department expenditures Assist with office mailings; sort and distribute mailAdditional responsibilities may be assigned by the supervisor.Qualifications:Required: A minimum of a high school diploma and two years of experience in an administrative support position in a professional setting Strong interpersonal skills and customer service skills Strong organizational skills and attention to detail; ability to ensure accuracy of work Ability to be reliable, punctual and efficient in job performance Ability to understand vague and implicit instructions and to follow these instructions Ability to work in a fast-paced environment, and to prioritize tasks and meet deadlines Ability to manage confidential materials and maintain confidentiality when working on specific tasks or projects Ability to promote an environment conducive to respect and accountability at all times Ability to accept and use constructive feedback from colleagues and supervisors Ability to exercise appropriate chain of command when needing to address issues/concerns Professional appearance and demeanorDesired: A bachelor's degree or equivalent experience Evidence of success in a customer service role Prior experience in a health care or academic settingMCPHS offers a competitive salary and excellent benefits that includes a substantial contribution toward the cost of medical and dental insurance, generous time off benefits, and a significant pension plan contribution. To learn more about our total rewards, please visit MCPHS Total Rewards.To apply, please visit www.mcphs.edu/careers. Attach a cover letter and a resume. No phone calls, please. Principals only. No relocation available, Finalist candidate(s) for this position will be subject to a pre-employment background check as a condition of employment. MCPHS University is an equal opportunity employer. Applicants who would enrich the University?s diversity are encouraged to apply.About UsMCPHS University, an innovator in health and professional education, is setting the pace in the health science fields. MCPHS has more than 7000 students across campuses in Boston?s Longwood Medical Area, downtown Worcester, MA and downtown Manchester, NH. Here, we are preparing future generations of global leaders and promoting systems to improve the health of the public. In the midst of implementing an ambitious strategic plan that will bring us to our 200th anniversary in 2023, MCPHS offers meaningful work that benefits society overall, provides competitive salaries and comprehensive benefits, and fosters a sense of connectedness and collaboration among our employees. We are a fast-moving, data-driven educational institution with a strong entrepreneurial mindset. Come join us and be a part of a diverse community that is at the forefront of advancing the healthcare landscape! To learn more about working at MCPHS University, please visit Careers at MCPHS.
Internal Number: 7707
The five educational institutions that make up Colleges of the Fenway view diversity as a key component in the growth of our students' educational experience as well as our ongoing journey as professionals charged with maintaining the world class status of our institutions. By drawing from a wide cultural palette, we ensure that we have access to the full range of talent available. Through our respect for the vast array of backgrounds we create an environment that will help that talent grow. It is within an environment of respect that we are able to build and work toward our goals. Our goal is to create an atmosphere that values mutual respect. All Colleges of the Fenway members have policies and practices designed to safeguard our healthy environment as well as provide the support and access needed to do so. The Colleges of the Fenway are located in the heart of Boston?s academic, scientific and cultural communities and is within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and world renowned medical institutions. Jobs at Emmanuel College: http://emmanuel.edu/About_Emmanuel/Employment.htmlJobs at Massachusetts College of Art and Desig...n: http://www.massart.edu/About_MassArt/Careers.htmlJobs at Massachusetts College of Pharmacy and Health Sciences: http://www.mcphs.edu/about-mcphs/careers-at-mcphsJobs at Simmons College: http://simmons.edu/overview/about/jobs/Jobs at Wentworth Institute of Technology: https://jobs.wit.edu/