Clark University’s School of Professional Studies seeks to fill the position of Assistant Program Manager to the Tech Quest Apprenticeship Expansion Grant at Clark University.
The Assistant Program Manager will coordinate and assist with operational and training activities for the USDOL Tech Quest grant program; will assist with program development and implementation as needed in a team environment within a matrix management model. The Assistant Program Manager will work closely with the partners and handle all administrative communications, financial coordination with the Administrative Entity and various other duties as needed.
Duties and Responsibilities
Assist the Program Manager as the central point of Clark University contact (POC) for Department of Labor Education and Training Administration
Perform all budgetary and expenditure compliance and reporting
Work closely with the Administrative Entity (AE) that provides support to Clark University for the administrative and operational aspects of the Program
Work closely with the Tech Quest Apprenticeship Program Sponsors
Responsible for all necessary programmatic and financial data collection, tracking protocols, and other materials.
Responsible for the submission of quarterly reports to the Department of Labor, Employment and Training Administration.
Provide national leadership, in collaboration with the Sponsor, for implementation of the Tech Quest Apprenticeship Program.
Assist the Program Manager with responding to the program’s evaluation service provider, if requested by DOL.
Other duties as assigned.
Assist the Program Manager in ensuring monitoring is completed for programmatic and financial compliance of all sub-recipients.
Coordinate with outside partners to achieve seamless program delivery.
Assist the Program Manager in identifying and monitoring effective benchmarks for measuring the impact of programmatic activities in collaboration with the grant management team.
Assist in the discovery process and help draft innovative solutions to enhance program success.
Work with the grant management team to identify training facilitators, mentors, venues, and other logistics necessary.
Assist in writing, editing and proofreading content for all PR and communications.
Work with technical team to maintain standards.
Work with Project Managers in all grant partner regions to coordinate all program activities.
Assist with coordinating meetings of an advisory committee composed of representatives from identified organizations, businesses, innovation networks, universities and colleges, and others and establish a schedule for meetings and communications.
PR and Marketing
Oversee the “look & feel” of online presence. Assist with web content.
Work with management and development team to define user experience.
Responsible for website page map/functionality.
Responsible for implementing any needed improvements
Responsible for the communication and coordination activities of apprenticeship on any user
Assist the Program Manager with launching an effective community outreach campaign.
Assist the Program Manager with establishing and maintaining cooperative relationships with representatives of community, education institutions, incubators, technology associations/groups, civic technology groups, economic development partners, entrepreneurs, workforce system organizations and other public groups.
Help develop stories or graphics and identify new content to increase awareness and understanding of programs and products.
Help with implementing changes to site layout and content-based usability testing and online analytics.
Cultivate social media presence: build and regularly update a variety of social media sites, post on relevant blogs, seed content into social applications as needed.
Monitor trends in social media tools, trends and applications and assist in adjusting activities and products accordingly.
Ability to be sensitive to changes in key personnel, top management perceptions and market conditions, and to the way in which these impact the goals of the region. Team-building abilities, to bring together key stakeholders and establish effective working groups, and to define and delegate respective responsibilities clearly. Ability to communicate effectively to colleagues and subordinates the need for changes in the project goals and in individual tasks and responsibilities. Interpersonal skills, across the range, including selection, listening, collect appropriate information, identifying the concerns of others, and managing meetings. Must show personal enthusiasm in expressing plans and ideas to motivate the commitment of others involved.
Bachelor degree plus 3-5 years of experience in similar work or related field
Extensive knowledge of Workforce Systems and program management desired.
Experience with DOL Grant administration preferred.
Experience in process and performance improvement desired.
Excellent management and administrative skills; ability to prioritize, problem solve, take initiative, organize and adhere to deadlines
Must be able to work independently to meet deadlines
Ability to communicate effectively the goals and objectives of the Tech Quest Apprenticeship program or other programs and implementation requirements to diverse audiences and stakeholders.
Ability to commit the necessary time and energy to the program.
Experience in business development or entrepreneurship.
Well-developed networks in the region, including the business community.
Candidate will be expected to travel to site locations in multiple states on a regular and ongoing basis as demanded by the grant project. Candidates should be able to use various forms of public and private transportation including but not limited to air travel, rail and car.
This is a full-time, 40 hours per week, 12- month position with excellent benefits, which include employee and family tuition benefits, 4 weeks’ vacation, generous retirement plan, free use of campus fitness center and many more.
Review of applications will begin immediately. Salary will be commensurate with skills and experience. Please email résumé and cover letter to firstname.lastname@example.org . Applicants must reference Job code 190297 in the subject line to be considered for this position. For a full description, please visit clarku.edu.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Internal Number: 190297
About Clark University
Founded in 1887, Clark University is a liberal arts-based research university committed to
scholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day.
Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change.
Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.