Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II , Biological Engineering (BE) (part-time, 25hrs/wk.), to perform complex and diverse clerical, administrative, and financial duties in direct support of two professors' administrative offices and research laboratories. Duties include coordinating travel, providing travel itineraries, and processing travel expenses using Concur; serving as initial point-of-contact for visitors; coordinating meeting, events, and seminars; assisting with the preparation of academic course materials; typing and proofreading correspondence; serving as resource to the research groups; identifying improvements to current practices, proposing changes, and implementing solutions; collaborating on projects with other administrative support staff; maintaining lab-associated websites; preparing personnel transaction forms; handling confidential payroll and financial information; reviewing, reconciling, and monitoring monthly account statements; ensuring grant expenditures are compliant with approved budget and sponsor guidelines; working with BE and CEHS (Center for Environmental Health Sciences) HQ fiscal offices in creating pre- and post-proposal documents (e.g., biographical sketches, publication listings, protocol applications, progress reports); processing/tracking purchase orders; processing accounting documents; serving as VIP card approver; distributing mail; and overseeing office/laboratory space.
REQUIRED : three years' experience in a professional administrative office support position that included account management; meticulous attention to detail; strong organizational skills; excellent customer service, interpersonal, and verbal and written communication skills; ability to exercise good judgment, take initiative, manage multiple tasks simultaneously, work independently and as part of a team, and own and follow through on tasks; discretion with confidential information; and proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook), Adobe Acrobat, and Photoshop. Experience with SAP and MIT accounting and grants management procedures strongly preferred. A bachelor's degree and proficiency with SAPweb, FileMaker, FileZilla, and web publishing also preferred. Job #17825-5
Schedule to be determined.
Internal Number: 17825
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature