Full Time; Career Starting Salary Range: $6,666.67-$8,750.00/monthly. Salary commensurate with qualifications and experience.
UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment.
The Registrar Systems Manager reports to the University Registrar and is part of the Leadership Team. The incumbent provides direct supervision to five employees including the Principal Systems Analyst and four Senior Systems Analysts. Receives assignments in the form of objectives with goals and the process by which to meet goals for the Office of the Registrar and campus constituents. The incumbent has the overall responsibility for project management: planning, implementing, and evaluating systems in Curriculum Management, Student Records, and Residency units within the Office of the Registrar. Provides direction to staff according to established policies and management guidance. Administers policies that directly affect subordinate staff. Recommends changes to department policies and practices. Identifies risks and responds accordingly. Provides priority setting and work flow analysis across the Office of the Registrar and campus constituents and is responsible for accurate, efficient and timely delivery of systems to support the work of the department.
The Office of the Registrar maintains an accurate academic record for each student who enrolls at the University of California, Santa Cruz, and provides timely, accurate, and responsive services to students, faculty, staff and the public. We support student retention and graduation by educating and coaching students through the complexities of University policy and procedures. We enable successful progress toward students' dreams of advanced education and professional opportunities.
Areas of responsibility include: contributions to policy development and implementation; participation with the Academic Senate's Committee on Educational Policy (CEP), Committee on Courses of Instruction (CCI) and Graduate Council (GC) in curriculum, course, and program approval; academic advising and degree audit support; functional processing oversight of the Academic Information System (AIS) and other systems including Campus Curriculum and Leave Planning (CCLP), Online Curriculum Approval (OCA), Resource25, 25Live, and Schedule25 for classroom and event scheduling; classroom scheduling and advocacy for renovations; enrollment and fee assessment; grading and transcripts; graduation and diplomas; maintenance of student academic record integrity; preservation of permanent student academic records; enrollment reporting and data analysis; protecting the privacy of student academic records; certification of veteran student education benefits; and determination of legal residence for fee purposes.
This position requires passing a pre-employment criminal history background check. Selected candidates cannot begin work until passing their background check. Please note: Time required to complete this process may vary and can be lengthy.
Bachelor's degree in related area or combination of equivalent experience and/or training with an emphasis in computer science, data processing, computer information systems, or in a related field.
Advanced knowledge of business and process analysis functions.
Excellent organizational skills to establish priorities, delegate workloads and manage multiple activities to meet office, campus and system-wide deadlines. Demonstrated ability to work well under extreme pressure and time constraints, and to effectively prioritize in a high-volume environment with work with constant interruptions and rapidly changing priorities.
Advanced skills and methodologies associated with process and software design, modification and implementation.
Comprehensive knowledge of, and ability to comply with state and federal laws and regulations and university policies regarding information security and appropriate use and handling of restricted and confidential information (FERPA, PII, HIPAA etc.).
Position is open until filled; Initial Review Date: 09-02-2019
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
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