At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed team and discover how your talents can change lives. Yours included.
The Administrative Associate II will be responsible for:
Supporting live and online workshops as needed: Process participant applications, field questions and send reminders to applicants, assist with preparing workshop packets, assist with streaming of live simulations (training provided), order meals, and assure the details of the workshops are in order.
Maintaining departmental files, records and databases. Entering information into computer databases and/or spreadsheets, compiling, printing and distributing periodic reports, and other information as needed.
Assisting with invoicing, billing, check requests, and accounts receivable.
Scheduling appointments and meetings and maintain the Institute calendars. Reserving meeting locations, order refreshments and prepare meeting agenda and other materials. Prepare travel arrangements as necessary. Assist in organizing and scheduling conferences, seminars and other department sponsored programs or events, by receive and record registration forms and fees, order supplies and services.
Responding to routine email inquiries and monitoring the Institute's inbox. Answering, screening and routing calls or email inquiries.
Monitoring and maintaining office equipment and supply inventory. Reorder office supplies and request equipment repair services. Receive and reconcile supply orders and invoices, identify and resolving delays, billing errors or discrepancies.
Preparing, routing and tracking routine administrative forms and documents. Route materials for required authorizations and monitor receipt by final destination. Communicate with other hospital departments to resolve delays and errors.
Making simple updates to the website.
Performing routine clerical duties, such as open and sort mail, photocopying materials.
To qualify, you must have:
A high school level of educational development and up to one year of basic secretarial training and six to twelve months of previous experience.
AA or BA preferred.
The analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.
Experience with MS word required, MS Excel and PowerPoint preferred. Comfort with learning computer software (outlook, Quickbooks, Acces, Wordpress - training provided).
The ability to communicate effectively both orally and in writing.
The Institute for Professionalism and Ethical Practice (IPEP) is seeking a well-organized and detail-oriented administrative professional to join its team as an Administrative Associate II. IPEP is a world-class, award winning communication skills training program, featuring high fidelity simulation that focuses on difficult conversations between patient and clinician.
Boston Children's Hospital offers competitive compensation and unmatched benefits, including affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes. Discover your best.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 2900480
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.