Reporting to the Department of Psychology's Manager of Academic Affairs, provides complex administrative support to a busy member of Psychology's senior staff. Assists the Manager of Academic Affairs with faculty searches and promotions; placing job position advertisements, arranging travel, accommodations, meals, and reimbursements; and assembling dossiers for the Dean of Social Science. Responsible for processing all new research scholar appointments (postdoctoral fellows, research associates, fellows, visiting scholars, etc.). Maintains complex database tracking all research appointees, including funding sources, visas, appointment titles, faculty sponsors and term dates. Prepares annual National Institutes of Health (NIH) postdoc survey.
Assists with all Departmental event planning activities, including Psychology's Fall Harvest Day symposium, recruitment lunches/dinners, staff lunches, annual Departmental holiday party, Visiting Committee arrangements and senior faculty retirements.
Handles complex and confidential materials in a professional manner. Maintains meticulous filing system. Updates portions of our Departmental website. Provides general assistance in a busy administrative office, to include: photocopying, scanning, answering the phone, sorting mail, troubleshooting basic office machines, and fielding a variety of questions from students, scholars, faculty, and the public. Performs other duties as assigned.
This is a 28-hour/weekly position. When applying for this position, please submit your CV/resume and cover letter in our preferred format as one, combined document (resume followed by cover letter).
All formal offers will be made by FAS Human Resources.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Three or more years of administrative experience. Education beyond high school may count toward experience.
B.A./B.S. degree preferred. History of demonstrated productivity in an administrative setting. Strong written and oral communication skills required. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using a variety of computer programs. Solid I.T. skills and a working knowledge of Harvard systems: ARiES, Aurora, eScholar, PeopleSoft, and others. A high level of competence and a solid combination of academic, administrative, organizational, and interpersonal skills. A demonstrated commitment to excellence and an ability to work with diverse constituencies.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49720BR
About Harvard University Faculty of Arts and Sciences
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