Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
VENDOR MAINTENANCE ASSISTANT , Office of the Vice President for Finance (VPF)-Accounts Payable (AP) , to perform duties in support of Accounts Payable vendor maintenance operations. Will maintain knowledge of current department and Institute business functions/processes and ensure compliance with all appropriate Institute, federal, and state policies and regulations. Responsibilities include creating/maintaining accurate vendor information in SAP system/database; acting as a conduit between department, lab, and center contacts and vendors to update and complete records; conducting due diligence on records for vendors to ensure compliance with federal regulations; overseeing file feed uploads and downloads of vendor data from third parties and creating new or updating existing vendors in SAP in compliance with federal 1099 and 1042S reporting; preparing reports on vendor data; ensuring government compliance forms are filed; collaborating with VPF Procurement Operations to maintain integrity of the vendor database; verifying and entering invoices into financial systems; and performing other duties as assigned.
REQUIRED : high school diploma; three years' related experience, including at least one in customer service; ability to pay close attention to detail, ensure accuracy, anticipate issues and provide guidance on solving problems, multitask, prioritize conflicting priorities from stakeholders, follow through on all assignments/issues, and work independently and as part of a team; excellent customer service, relationship building, and written and verbal communication skills; self-motivation; proficiency with Microsoft Office; and ability to learn new technologies and apply knowledge to resolve problems and implement data validation and management tools. Bachelor's degree; knowledge of SAP; purchasing and/or accounts payable experience, preferably in an academic setting; and knowledge of accounts payable tools (Office of Foreign Assets Control, Dunn & Bradstreet, or Convey Tax Compliance Systems) preferred. Job #17706-5
Internal Number: 17706
About Massachusetts Institute of Technology (MIT)
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