This position supports the Weatherhead Center's Executive Office, providing a number of important services to ensure the effective administration of the Center's wide array of international-affairs research activities. Among these services are:
Administrative support (75%) Provides complex administrative support to Center's Executive Director including drafting and editing of correspondence; editing/proofreading documents; processing reimbursements; maintaining calendar and coordinating group meeting schedules, visitors' schedules, and special events; filing; and other organizational tasks as needed. Supports the executive director's management of the Center's Advisory, Executive, and Steering Committees by preparing and distributing meeting agenda, materials, and minutes. Organizes the review of faculty-funding proposals three times per year. Performs data entry of WCFIA-sponsored events from Google calendar to WCFIA website and edits as needed; produces weekly print calendar; and liaises with the Center's communications team each summer to assist with revision of seminar content on the Center's website. Exercises careful judgment in handling sensitive information and client relations. Provides backup support for front-office administration.
Research project support (25%) Supports the Weatherhead Research Cluster on International Security (25%). Working directly with the faculty directors and faculty committees, coordinates events and grant competition and maintains web presence. Books space, handles catering/restaurant reservations, publicizes events, and makes travel arrangements. Processes financial transactions and maintains relevant documentation. Other duties as required.
All formal offers will be made by FAS Human Resources.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Three or more years of administrative experience with demonstrated executive and administrative support skills. Education beyond high school may count toward experience.
B.A. preferred. Computer skills required, including experience with Microsoft Office Suite and the Internet. Strong oral and written communications skills and attention to detail required. Ability to prioritize and execute multiple tasks and meet deadlines with minimal supervision. Ability to handle confidential material required, accompanied by an ease and eagerness to take initiative and to be well-informed. Must be flexible and work comfortably within deadlines. Excellent interpersonal skills and ability to communicate professionally with diverse constituency, including senior faculty and administrators. Previous experience working in an academic environment preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49574BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.