At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Clinical Research Core Programs team and discover how your talents can change lives. Yours included.
This Administrative Associate III will be responsible for:
Assists supervisor with special projects and preparation of complex reports and documents. Collects and compiles information from diverse sources, performs calculations, creates charts, graphs and spreadsheets and performs other related duties as requested.
Transcribes and types correspondence, forms, reports, manuscripts and other materials from recorded dictation or rough draft. Prepares documents, proofreads and edits materials for grammar, punctuation and spelling.
Answers, screens and routes telephone calls and greets and directs visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Receives, screens and drafts responses to correspondence.
Schedules appointments and meetings and maintains calendars for physician/supervisor(s). Reserves meeting locations, orders supplies and prepares meeting agenda and other materials. Prepares travel arrangements. Assists in organizing and scheduling conferences, seminars and other department sponsored programs or events.
Maintains departmental files, records and databases. Enters information from source documents into computer databases and/or spreadsheets, compiling, printing and distributing periodic reports, mailing labels and other information as needed. Maintains department/office library of reference books, journals, slides, films and other materials.
Monitors and maintains office equipment and supply inventory. Reorders office supplies and requests equipment repair services. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors or discrepancies. Communicates with hospital support services department to request needed services.
Prepares, routes, and tracks routine administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicates with other hospital departments to resolve delays and errors.
Serves as a resource on departmental policies and procedures and provides assistance in resolving administrative problems and issues. Trains and orients new personnel as appropriate.
To qualify, you must have:
A high school level of educational development and six months in position as an Administrative Associate II.
Bachelor's degree strongly preferred.
An in-depth knowledge and understanding of the department and hospital programs, policies, procedures and information related to his/her functions and services.
Initiative in improving operations within area/department, and the ability to assists in implementing changes.
The ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.
Boston Children's Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes. Discover your best.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 2864459
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.