The Center for Primary Care (Center) was founded in 2010 to strengthen primary care education and innovation at Harvard Medical School. Over the past 9 years, the Center has grown successfully by facilitating innovations in practices, conducting original research by studying exemplary primary care systems, launching new training programs, assisting with curricular change at HMS, supporting entrepreneurs in primary care delivery, and engaging students.
In particular, the Center leads a primary care learning collaborative focused on primary care transformation. The Center developed a conceptual framework for exemplary primary care systems in conjunction with creating a series of cases that are being used in an elective for medical students and in the Center's executive education programs. Center research has also focused on studying the impact of new approaches to payment on primary care practice structure and finances. Center faculty contributed to building a new curriculum at HMS that positions primary care as the foundation of medical education. In addition, the Center has built programs to support innovation and entrepreneurship in primary care. Most importantly, the Center has captured the enthusiasm of Harvard students who influence and help lead the work of the Center through the Center's student leadership committee.
As the Center prepares for its next phase of growth and impact, it is recruiting an enthusiastic and experienced Executive Assistant to join and support our growing team. The Executive Assistant is responsible for providing a wide range of complex and confidential administrative duties including:
Highly complex scheduling and calendar management - including proactively managing the day-to-day activities of the Director and Associate Director, as well as the scheduling of meetings with both internal and external constituents, boards, and committees
Arranging travel, including international and domestic flights, hotels, and other logistical needs
Acting as the primary, administrative point of contact for the Center, fielding calls and emails as appropriate and reviewing, assessing, routing, answering and monitoring follow up action steps on correspondence
Tracking and triaging of follow-ups both to completion and in a timely fashion
Collecting and reviewing meeting agendas, and briefing materials and talking points (as needed) to ensure that the Director and Associate Director are fully briefed and prepared in advance of any commitment
Drafting, editing, and proofreading of correspondence, letters of recommendation, and PowerPoint presentations and maintaining the archive system for reference
Assisting with the submission of manuscripts and grants
Processing corporate card reimbursements, travel and expense reconciliation, and other financial activities
Managing and replenishing office supplies
Assisting with website content management as requested by the Manager of Marketing and Communications
Providing preparation support for miscellaneous events and training
Assuming responsibility for special assignments at the request of the Director and Associate Director, and/or the Executive Director
Other duties as required
The Executive Assistant must handle confidential material with tact and discretion; have a strong customer service orientation and outstanding judgment and interpersonal skills; have the ability to manage high-volume, competing, and often time-sensitive priorities; excel at meeting deadlines and following through on projects with great attention to detail and high-quality results. The Executive Assistant also must have good humor and be flexible, enthusiastic, and energized by change. The ability to function in an entrepreneurial, rapidly evolving setting with a
Five or more years of related experience preferably in an academic, health care, or other complex office environment required. Higher education may count toward years of experience. Knowledge of Microsoft Office Suite, and Endnote.
College degree strongly preferred or an equivalent of education plus relevant business experience with strong writing and communication skills. Previous experience in academia or health care will be highly valued as will in-depth experience working with faculty, staff and assistants to coordinate complex meetings. Proven ability to prioritize and deliver quality results in a high-volume environment. Experience with manuscript preparation and federal grant applications preferred. Familiarity with Harvard processes and procedures a plus
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49517BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.