Brandeis University seeks to hire a Senior Department Coordinator in the The Heller School, Office of the Dean department.
Job Summary The Senior Department Coordinator provides administrative and logistic support to the Associate Dean for Academic Personnel of the Heller School through scheduling and documenting meetings related to the hiring, re-appointments, and promotions of Heller contract, adjunct, and tenure/tenure-track faculty and senior researchers. S/he/they provides monitoring and report generation of course enrollments, faculty coverage, and other academic projects, including annual reviews and retreats.
Coordinates faculty related projects for the Associate Dean for Academic Personnel involving tenure/tenure-track faculty, contract faculty, research scientists, adjunct faculty, affiliated faculty, visiting scholars, and emeriti faculty. Activities include, but are not limited to, faculty searches, promotions, contract reviews, appointment letters, reappointment reports, and representing Heller at standing Brandeis/union meetings.
Communicates appointments with HR, Provost, and others. Responsibilities include: scheduling and logistics for committee and contract review meetings; taking notes and writing draft summaries of meetings; conducting summary analyses of candidate’s teaching evaluations; requesting and coordinating requests for external review letters; handling projects and reports requested by the Provost’s Office; coordinating advertising for faculty positions; coordinating and managing faculty candidate visits (2-day visit with a complex schedule of meetings and events); travel arrangements for faculty candidates; assembling all related materials and correspondence. All projects require extensive follow up and confidentiality.
Coordinates projects related to academic programs, including, but not limited to: assembling summary data for academic program reviews; coordinating and scheduling year-end reviews and retreats; administrative support for the Heller Educational Steering Committee (ESC); and managing small quality improvement projects for academic programs.
Maintains the Heller Faculty database which houses all faculty appointment, scholarly, personal, and salary information and feeds into the Faculty Guide for the University. Assist and train faculty in using the database to enter profile and scholarship information, and in completing yearly Activity Reports for the Dean and the Provost's Office. Serves on the university-wide Faculty Data Base Users committee to discuss and solve issues with the Faculty Database and make recommendations to the Provost's Office for solutions
Coordinates with the Heller Registrar on course offerings, enrollments, and faculty coverage: update contract letters and respond to coverage/union questions based on changes to course offerings during the registration process.
Assists the Executive Administrator to the Dean with day to day activities of the Dean’s Office including: phone/ office coverage and assisting the Dean directly when the executive administrator is unavailable.
One to three years work related experience required
One year minimum of supervisory /management experience
Must possess excellent communication, managerial and organizational skills and be able to interact with people of all backgrounds
Advance computer skills required, including data analysis and ability to assemble small reports based on data.
Familiarity with Microsoft Office and G Suite.
Must be able to handle multiple projects simultaneously, prioritize and work independently, and should have excellent time-management and decision making skills.
Internal Number: 528502
About Brandeis University
As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.