Special Events Coordinator- University Advancement - (19001459)
Special Events Coordinator ( Limited term 2021 )- University Advancement
The Office of Special Events works together with the individual school development officers and senior administrators to provide donor recognition and cultivation through events. The goal is to build ongoing relations with contributors and heighten their philanthropic interest in the University. The department coordinates and manages over 50 (many multi-faceted) special events per year with attendance ranging from 15 to 5,000 guests.
Under the supervision of the Director, the Special Events Coordinator is responsible for assisting and/or managing various special events and projects annually to support the University Advancement division. The Coordinator will work with development officers and department heads from across the division to plan donor cultivation and recognition events such as recognition dinners, dedications, receptions, lectures, and campus visits. The Special Events Coordinator is responsible for liaising with all university departments, working with outside vendors, managing invitation lists, mailings, and tracking event RSVPs, drafting event budgets and on-site event coordination.
The Special Events Coordinator also provides administrative support to the Special Events team. S/he will provide logistical support, schedule and arrange meetings, travel and assist with the preparation and monitoring of department budgets.
Typically, a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
Advanced knowledge of Microsoft Office Word, Excel, and PowerPoint.
Strong interpersonal, organizational and effective time-management skills.
Ability to manage numerous ongoing projects and tasks.
Excellent attention-to-detail, flexible and ability to work under deadlines.
Ability to communicate effectively and foster positive relationships with fellow staff members, the campus community, alumni, parents and friends of the university.
Experience working within a university or complex corporate environment
Experience in a customer service role
BA/BS degree and 1-2 years of related experience.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
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