Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II , Mechanical Engineering (MechE) , to provide comprehensive support for one professor and his research group. Will respond to inquiries; manage calendars and ensure meetings are properly scheduled and occur smoothly; assist with the preparation and organization of materials for courses; compose and edit internal correspondence and documents; monitor and order supplies and equipment; process requests for payment and invoices; monitor and reconcile accounting statements; approve procurement card transactions; gather information and submit requests for visiting appointments; coordinate orientation of new students, staff, and visitors; schedule appointments, meetings, and travel; prepare complex itineraries for multiple constituents; oversee the maintenance of lab and office equipment; use web software to input, update, and maintain web pages; coordinate events; design PowerPoint presentations from established content; deal with confidential issues using discretion and judgment; and perform other duties as requested.
REQUIRED : a high school diploma or its equivalent; at least three years of secretarial, office, or related experience; excellent organizational, word processing, interpersonal, and communication skills; experience with calendar management, arranging travel, paying invoices, ordering supplies, and reconciling accounts and expense reimbursements; proficiency with Microsoft Office; experience creating/updating websites and with social media; and willingness to learn new software. Must be able to ability to prioritize, handle multiple tasks simultaneously, problem solve, work both independently and as part of a team, and interact effectively with people at all levels. Bachelor's degree preferred. Job #17169-5
Internal Number: 17169
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature