Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II , Chemistry , to provide complex administrative and financial support to faculty (75%) and staff in department headquarters (25%). Responsibilities include calendar/email management; coordinating meetings/seminars/special events; responding to inquiries; assisting with the preparation of research publications and grant proposals; maintaining up-to-date CVs/resumes/biosketches and other documents; maintaining catalog of publications and lab rosters; updating lab website; performing financial management of general, fund, and research accounts; monitoring account activity/expenditures, coordinating salary distribution change requests, managing credit card charges, handling JVs and requests for payment, and reconciling accounts; preparing monthly projections for one faculty member; acting as a resource regarding MIT-related issues; coordinating the mailing of stewardship letters; providing logistical assistance for donor- and alumni-related events; sending out 'ticklers' on expiring visas for international scholars; gathering information on visa extensions; gathering information needed for new hires and extending appointment transactions; providing backup to the communications coordinator; reviewing and approving invoices; processing requisitions and reviewing purchase order commitments; coordinating supply and equipment purchases; assisting the facilities and operations administrator with managing shutdown requests; and other duties as assigned.
REQUIRED : three years' related administrative/office experience; strong analytical, problem-solving, decision-making, time-management, organizational, communication, interpersonal, and customer service skills; meticulous attention to detail; discretion with confidential information; proficiency with MS Office (Outlook, Word, Excel, PowerPoint), QuickBase, and Adobe Acrobat; and ability to learn additional applications as needed. Must be able to prioritize and function efficiently despite frequent interruptions and deadline pressure, multitask, research and resolve complex problems, take initiative, anticipate needs, and work independently and as part of a team. Familiarity with MIT SAP and Coeus desired. Bachelor's degree preferred. Job #16602-5
Internal Number: 16602
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature